Do you need help & advice with AI & Automation?
If you’re a business leader feeling a bit lost about where to begin with Artificial Intelligence (AI), this is for you. Instead of jumping into random tools or letting "shadow AI" pop up unexpectedly, there are two straightforward documents that can help you get started safely and with a clear plan.
Key Takeaways
- Nominate an "AI Evangelist" to track AI progress and ideas.
- Create a clear AI policy to guide staff on acceptable AI use.
- Avoid uploading confidential data to public AI tools.
- These steps provide structure, ownership, and control from the start.
Appoint an AI Evangelist
The first step is to download an AI evangelist template. This involves choosing someone within your organisation and putting them in charge of AI. This person will be responsible for tracking any progress you make with AI, using a simple spreadsheet that’s been created to help you out. It covers everything you need to keep an eye on opportunities and progress.
This approach helps prevent "shadow AI," which is when people in the company start using AI tools without anyone knowing, leading to a lack of control and potential risks. By having a dedicated person, you can keep track of what’s happening and make sure it aligns with your business goals.
Establish a Clear AI Policy
The second document is an AI policy. Once you have this, you should share it with your team. This policy basically tells everyone what they can and cannot do with AI. It’s really important to make it clear that staff should not upload confidential company data to public AI tools, especially since this data can be used for training purposes by those AI providers.
Having a clear policy means everyone understands the boundaries and knows what’s acceptable. This protects your sensitive information and ensures AI is used responsibly across the business.
Getting Started Quickly
Both of these documents can be put in place very quickly, taking just a few minutes to get going. They provide the structure, ownership, and control you need from day one when it comes to implementing AI. If you find you need more help shaping AI for your specific business needs, there are resources available to guide you.
