Do you need help & advice with AI & Automation?
If you’re a business leader feeling a bit lost about where to begin with Artificial Intelligence (AI), this is for you. Instead of jumping into random tools or letting unofficial AI use spread through your company, there are two straightforward documents that can help you get started safely and with a clear plan.
Key Takeaways
- Appoint an AI Evangelist: Designate someone to track AI ideas and progress.
- Create an AI Policy: Clearly outline what staff can and cannot do with AI.
- Avoid Shadow AI: Prevent unmanaged AI use by having a central point of contact.
- Protect Confidential Data: Ensure sensitive information isn’t uploaded to public AI tools.
The AI Evangelist Template
The first step is to download and use the AI evangelist template. This involves choosing someone within your organisation and putting them in charge of AI initiatives. This person will be responsible for tracking progress, perhaps using a spreadsheet that’s been set up to help. This approach helps you keep an eye on opportunities and prevents what’s known as "shadow AI" – situations where employees are using AI tools without the company’s knowledge or oversight.
Your AI Policy
Secondly, you’ll want to create a clear AI policy and share it with your team. This document is pretty simple: it tells everyone what they can do with AI and, just as importantly, what they shouldn’t do. A big part of this is making sure people don’t upload confidential company data into public AI tools, especially since this data can then be used for training purposes by those AI providers. Having this policy in place means your staff know the boundaries and what’s acceptable.
Getting Started Quickly
Both of these documents can be put in place very quickly, often taking just a few minutes to get going. They provide structure, assign ownership, and give you a sense of control right from the start. This way, you’re not just reacting to AI but actively managing its introduction into your business.
