Do you need help & advice with AI & Automation?
Thinking about bringing AI into your business? It’s a smart move, but before you jump in, there are a few key things to sort out. Getting these basics right will help you use AI effectively while keeping things safe and controlled. It’s not as complicated as it sounds, and it can make a big difference.
Key Takeaways
- Appoint an AI Evangelist.
- Develop clear AI usage policies.
- Establish a purchasing policy for AI tools.
Appointing Your AI Evangelist
The first step is to designate someone within your organisation to be in charge of AI. This person, your AI Evangelist, will be the go-to for all things AI. They don’t need to be a tech wizard, but they should be enthusiastic about the possibilities and willing to learn. Their role is to understand both the potential benefits and the risks associated with AI tools.
Understanding AI Policies and Risks
Once you have your AI Evangelist, they’ll need some guidance. This involves creating and sharing a clear policy on how AI tools should be used. It’s really important to make sure everyone in the team understands the rules. This helps prevent something called shadow AI. Shadow AI happens when employees use tools like ChatGPT with company data without official approval. This can lead to serious problems, like data breaches or breaches of GDPR regulations, because sensitive information might be exposed.
Your AI Evangelist can work with staff to go through the policy, explaining the opportunities AI presents and the risks to watch out for. Having these guidelines in place keeps AI useful and controlled, minimising potential dangers.
Creating a Purchasing Policy
Finally, you need a purchasing policy for AI tools. This means having a process for deciding which AI software or services the business will use. It helps keep track of what’s being introduced and stops random, unapproved tools from creeping in. This policy, along with the usage guidelines, ensures that any AI tools brought into the business are safe, effective, and align with your company’s goals and security standards.
By putting these three things in place – an AI Evangelist, clear usage policies, and a purchasing policy – your business can start using AI in a structured, safe, and beneficial way. It’s about making AI work for you, not against you.
